"The purpose was to analyze the challenges in conducting useful meetings. Many of the concerns we all share today with the increasing number of meeting requests are: lack of / wasted time, understanding of purpose/ role, action plans and follow-up.  Baha provided a thorough and practical view of the process and numerous suggestions as to how we can all orchestrate more efficient and effective meetings." Wendy Gilmore, Vice President, Sunnybrook Health Sciences Click to see the full text of this letter

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We can help

What Is Meeting Overload?

Meeting overload is not having too many meetings but rather it is the resentment of time and life wasted in ineffective meetings.

In today's collaborative work environments meetings, virtual or in person, are a most effective communication venue. As meetings participation and the time we spend in meetings grows we cannot overestimate the need to enhance personal and corporate meeting  quality.

Learning Outcomes

The Overcoming Meeting Overload Workshop shows you how to improve personal and team effectiveness by providing you with the controls you need to:

• Develop meeting objectives and goals to deliver higher personal and corporate value

• Avoid the risks of “title imposed roles”

• Use simple processes  to improve your meeting participation and leadership

• Inject  “think time” to ensure meeting outcomes

• Reduce meeting overhead with simple agendas, minutes, and notes.

 The Meeting Effectiveness Framework™

Like a well oiled set of gears this illustrated topical framework will help you develop your own meeting protocol and  policies. Regardless of organizational cultures you are responsible for your actions and meeting effectiveness. Using common sense principles, practical tips and stories, this workshop will help you develop meeting policies that focus on the following critical areas:

1. Purpose and Goals

The meeting title is not the meeting objective. The meeting objective is the value expected for the effort invested in the meeting. A well planned meeting agenda  provides the goals and  stepping stones that ensure achieving the meeting objective.

 2. People and Roles

Choosing the right people is critical. Meeting objectives are best fulfilled when each person is given a clear role to play. Roles are best assigned based not on titles but on a mix of skills, competencies, ability, and authority.

3. Process and Controls

A meeting is not an event; it is a process of people coming together. Like the director of a well rehearsed play, the meeting leader must control the meeting process. The meeting process ensures that well rehearsed roles deliver the expected value for the benefit of all concerned.

4. Flexibility and Style

Flexibility is the oil that keeps the three framework gears smoothly running. Based on the type of meeting and the style of its leader the amount of flexibility injected must be clearly communicated. This is expressed in appropriate  participation requirement, code of conduct, and conflict resolution guidelines. 

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